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KodArchive - Document Archiving System

KodArchive is a suite of software products that enables enterprises to manage their paper and electronic documents, efficiently and effectively. It allows users to save, access, use and share business documents easily, according to their security rights.

The Architecture of KodArchive and Its Advantages

Open System : The open system nature of KodArchive provides easy integration, and enables future proof solutions.

Scalability: KodArchive is a high-end document management system that can scale endlessly, which allows corporates to start small with pilot/departmental project and scale to the whole enterprise. This also helps to preserve the initial investments on departmental projects when going enterprise wide.

Web-based: Fully web-based architecture helps no client installation. This decreases administration and maintenance costs, and enables users to connect to the system from anywhere on the world.

WAN: “Load balancing”, “remote cache server” capabilities make KodArchive a perfect choice for document management over WAN.

Easy Search & Full Text Search: The power of KodArchive resides in easy search functionality. Search criteria can be decided by the corporate and applied by the KodArchive admin. Then the users can search the documents with these criteria or do full-text searching. Full text searching can be applied to even TIFF documents. The search words in the document are highlighted.

Security: Easy search and access do not mean that anyone can access any document. KodArchive admin module has an easy to use security functionality for this. User rights can be based on operating system level (Windows etc.) and OLAP integration is possible, which allows users to make single login everyday, and enables to manage an enterprise level security effectively.

Audit trail: Thanks to KodArchive history logs, users can see the history of each KodArchive document with one click.

Flexibility: It is easy to develop tailor made solutions with KodArchive Admin Modules and API. Each enterprise KodArchive client has a unique user interface.

Wide range of document support: KodArchive supports all the popular document types such as, Word, Excel, TIFF, JPG, e-mail, etc...

Strong Imaging: KodImaging Module is a comprehensive Imaging System which strengthens the paper side of KodArchive. With KodImaging, users can directly scan paper into KodArchive. KodImaging allows users to capture, view, edit, and annotate all types of paper documents. Features include PDF rendering, OCR, etc.

Annotation: KodArchive can apply 9 levels of security to annotations just as applied to documents. One can give read, edit, delete rights to the others for his/her own annotations.

Workflow of KodArchive in Brief

1.Scanning: Documents are scanned by scanners (just like photo-copying). After this process, one copy is transferred to computer environment while sending the original document to archive. Then, authorized people reach the documents from computers, according to their security rights.

2.Transfer: Documents are imported to KodArchive -Document Archiving System, entering the index data after transferring them to computer environment by scanning. Index data are ones that will be used in searches, just like the name and subject of document, coming from whom,date. If it is wanted, documents can be found with the content search. Therefore, documents are subjected to OCR process. So, you will have a probability to search, according to the word or word groups found in the document.

Documents transferred to the computer environment are stored in a server. Users who have the security rights reach these documents from anywhere on the world, just being connected to this server.

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